A transparent, methodical process ensuring total clarity from initial requirement submission to commercial order execution.
Buyer submits detailed product description, specifications, required quantities, target market, packaging needs, and target delivery timeline.
Our procurement team reviews technical feasibility, target pricing realism, category parameters, and geographical manufacturing hubs.
Conduct targeted research across manufacturing clusters, trade registers, and direct factory networks in India or global markets.
Evaluate candidates based on manufacturing capacity, export history, machinery setups, MOQs, and preliminary credentials.
Translate buyer specifications into technical RFQ (Request for Quotation) documents and initiate direct vendor dialogue.
Collect itemized pricing breakdowns (FOB/EXW), tooling fees, custom packaging costs, and lead times into a comparison matrix.
Arrange pre-production samples, manage courier logistics, collect buyer feedback, and document sample approvals.
Assist buyer and chosen factory in aligning order terms, payment schedules, Incoterms, and production delivery milestones.
Provide ongoing communication support during order execution, raw material updates, and third-party inspection alignment.
Gather post-delivery buyer feedback and maintain factory records for seamless repeat orders and line expansions.
Understanding who does what for maximum operational efficiency.
| Sourcing Stage | Buyer Responsibility | ARV International Role |
|---|---|---|
| 1. Requirement Setup | Provide detailed product specs, target price & quantity | Review feasibility & map category manufacturing hubs |
| 2. Supplier Selection | Select preferred factory from shortlisted matrix | Research, screen & present factory comparison matrix |
| 3. Sample Evaluation | Review sample & approve golden sample specifications | Coordinate sample production, dispatch & feedback loop |
| 4. Commercial Agreement | Execute purchase contract & issue payment to factory | Assist in clarifying terms, Incoterms & payment schedules |
| 5. Order Execution | Arrange freight forwarding/logistics partner | Coordinate production status updates & inspection alignment |
Submit your product requirement to start Step 01 with our procurement team.
Start a Sourcing Request Contact Sourcing Team